APPM Software Purchase Process

Small-Dollar Software Purchases (all software under $10,000 per transaction)

In keeping with PSC's, Procurement Service Center, new software purchasing guidance, purchasing approval needs to be given from OIT, Office of Information and Technology, and PSC before any and all purchases may take place. ÌýBelow are the steps that must be taken in APPM.

  1. Reach out to the APPM IT Administrator at am_itsup@colorado.edu with your intent to purchase software either with a one time purchase or a regularly occurring subscription. ÌýPlease include: name of the software, specific version number (if relevant), the funding source, the number of users/licenses needed and any other possibly useful information.
  2. Work with the APPM IT Administrator to fill out OIT's Information and Communication Technology, ICT review form.
  3. Obtain a tax free quote from the software vendor.
  4. Once OIT has approved the ICT review of the software, the APPM IT Administrator will submit the ICT review and the quote to the PSC office for approval.
  5. The IT Admin will forward PSC's approval to am_accnt@colorado.edu and the software requester. The software may then be purchased with a P-card as quoted. If needed, the departmental IT Administrator's P-card may be used.
  6. The software licenses will be recorded in the departmental asset list and will need to be updated if a license or key changes.

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Large-Dollar Software Purchases (software over $10,000 per transaction)

For large dollar purchases the process is largely the same as small dollar purchases, but departmental chair approval is required for the PSC review and a Request for Proposal and contract terms might also be required.

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